This policy applies to information we receive through use of this website and through email, telephone, and other business communications.
1. Introduction and Scope
We handle information received in connection with inquiries, business discussions, and the performance of bag and sewn-product OEM/ODM projects only to the extent reasonably necessary for the relevant purposes.
Where a separate contract or other written agreement contains terms concerning information handling, those terms also apply to the relevant transaction.
2. Information We May Receive
We do not use a website inquiry form. We may receive the following information through email, telephone, delivery of materials, and other business communications.
- Name
- Company or organization
- Department or position
- Email address and telephone number
- Inquiry details
- Product requirements, drawings, specification sheets, reference images, and sample information
- Quotation, contract, and transaction information
- Other information voluntarily provided in business communications
3. Purposes of Use
We use information we receive only as reasonably necessary for the following purposes.
- Responding to inquiries and communicating with you
- Preparing quotations and proposals
- Product planning, development, sampling, and revisions
- Production, quality, packaging, and shipment coordination
- Contract, invoicing, and transaction administration where applicable
- Communications concerning current and potential projects
- System security, error diagnosis, and abuse prevention
- Compliance with applicable obligations
- Handling privacy-related inquiries and requests
4. Handling and Security
We seek to restrict access according to the nature of the information and business need, follow appropriate procedures, and apply reasonable organizational and technical safeguards.
We also seek to prevent unauthorized access, loss, alteration, or leakage, oversee necessary service providers, and respond to incidents where required. No method of handling information can guarantee complete security.
5. Shanghai Project Coordination
Only where necessary for the relevant OEM/ODM project, we may share information with, or make information available to, our Shanghai office or production base for product development, sampling, material and process confirmation, costing, production, inspection, packaging, or shipment coordination.
We do not share all information as a matter of course. The scope of handling is reviewed according to the project and business need. The specific framework for cross-border handling must be confirmed against actual operations, contracts, and applicable law.
6. Service Providers and Outsourcing
Where necessary, we may engage service providers for hosting, email, security, maintenance, data storage, delivery, and business administration, and permit them to handle information only to the extent required for those services.
We seek to select and oversee providers according to the work and information involved, including through necessary agreements and access restrictions. The providers, storage regions, and subcontracting arrangements must be confirmed after the actual operating environment is selected.
7. Access and Security Logs
A future hosting or security environment may automatically generate ordinary technical records such as IP address, access time, requested URL, browser or device information, error information, and security records.
These records may be used for website operation, security, incident investigation, error diagnosis, and abuse prevention. The specific fields and handling arrangements must be confirmed according to the actual environment.
8. Cookies and External Tools
The current website does not intentionally use analytics tools, advertising pixels, embedded maps, chat tools, social widgets, or marketing cookies.
Basic technical storage necessary for displaying the website, maintaining a secure connection, or supporting essential operation may nevertheless be used, and ordinary records may be generated by the hosting environment. If external tools are introduced in the future, we will review this policy and any notices required for their use.
9. Retention and Deletion
We retain information only as reasonably necessary for the purposes described in this policy, contract and transaction administration, dispute handling, and applicable obligations.
When information is no longer needed, we handle it through deletion or another appropriate method, taking account of its nature, storage medium, and operational and legal requirements. Specific retention and deletion procedures must be confirmed against actual operations and obligations.
10. Access, Correction, Suspension, Deletion, and Other Requests
To ask about access, correction, suspension, deletion, or other rights that may apply to information concerning you, please contact us using the details at the end of this policy.
We may request information needed to verify your identity. A request may also be subject to exceptions based on applicable law, the rights of third parties, contractual obligations, or records reasonably required for business purposes.
11. External Websites
When you leave this website for an external website, the information-handling policy of that website's operator applies. We do not control how information is handled on external websites.
12. Changes to This Policy
We may revise this policy to reflect changes in law, our business, website functionality, or information-handling practices. The revised policy will be published on this website.
13. Contact
For inquiries about this policy or our handling of information, please contact us using the details below.
SHOUJIN CO., LTD.
Fukuoka, Japan